This page outlines all key deadlines related to Expo Meeting Tables for the EPCA 60th Annual Meeting in Vienna (5–8 October 2026).
Meeting Table Booth Details | Guest Badges | Venue & Deliveries
Exhibition Meeting Table Booth
Booth Details:
- Size: 8.5-9m² (3m x 3m), separated by panels (approx. 2m high)
- Furniture included: 1 rectangular table, 6 chairs, carpet, and electricity (1 triple socket)
Timing:
- Set-up: Monday, 5 October 2026 (08:00 – 12:00)
- Event: Monday, 5 October 2026 (12:00) – Thursday, 8 October 2026 (17:00)
- Dismantling: Thursday, 8 October 2026 (17:00 – 20:00)
Exhibition Booth Builder and Coordinator:
You may bring your own materials in line with venue regulations (e.g. roll-ups, stand equipment). Alternatively, you can order through the official supplier:
- SEG Live: Email: (TBA) - Phone: (TBA)
- Order deadline: All orders must be submitted by 21 August 2026. After this date, orders may be rejected and services cannot be guaranteed.
Branding Guidelines:
- Internal branding (walls, roll-ups, etc.) is allowed within your designated space.
- External branding outside the meeting table space is not permitted.
- Adhesive branding must be fully removed after the event to avoid a minimum cleaning fee of €500.
- Any damage to the booth or its components will result in full replacement costs.
- Bring your own A4 (horizontal) sign with your company logo/details to display outside your meeting table.
! NOTE: Public areas (outside of your allocated space) such as the foyer etc. are not available for branding.
Branded Merchandise: Creator Meeting Support
Check out the online ordering tool or contact Steffen Kalverboer | Tel: +31 10-2763113 | E: steffen@creatormeetingsupport.com mention EPCA60 Annual Meeting.
Guest Badges
Each meeting table booth includes three (3) reusable guest badges.
Collection:
EPCA Info Desk (Hilton Vienna Park, Ground Floor) from 08:00, Monday 5 October 2026.
Access Details:
- Valid area: These guest badges only grant access to the meeting table area at the Hilton Vienna Park.
- Not personalized: These badges can be used multiple times by different guests.
- Restrictions: They do not provide access to other meeting rooms, EPCA business sessions, or F&B functions.
- Validity: Guest badges are valid for the entire duration of the event.
Responsibility:
The EPCA member company is responsible for distributing and recollecting their guest badges. Lost badges will not be replaced.
More info: Guest Badges
Venue: Hilton Vienna Park
The Exhibition Meeting Tables (formerly known as Logistics Village) are located at the Klimt ensemble on the mezzanine floor of the Hilton Vienna Park.
Deliveries:
Deliveries for your meeting table will be accepted by the Hotel as of Wednesday 30 September 2026. Please observe the regular delivery times from Monday to Friday 07:00 – 15:00 (Deliveries of more than 1 cubic metre in volume must be coordinated with the Hotel).
Please ensure that your company name and contact person on site are duly noted on the Shipping Label Hilton.
! Ensure to coordinate your material delivery and set-up/dismantling times accordingly and use the Event service Guide book.
Food & Beverage:
A cash bar will be available near the Exhibition Meeting Tables area (mezzanine floor, Hilton Vienna Park).
- Payment is made on the spot by credit card
- Charges can be linked to a guest room account
Support/Assistance team:
Shovawn Zulch (Cluster Assistant Director of Convention & Events Sales) | E: shovawn.zulch@hilton.com | A: Am Stadtpark 1, 1030 Wien, Austria
EPCA Staff
The EPCA team is here to help!
For all questions related to meeting tables, please contact meetings@epca.eu or call Christel at +32 2 741 86 66.