All supplier deadlines etc will be announced in spring 2026
Registration – Delegate Badge(s)
Complimentary Access
Complimentary member delegate in-person - ALL Days - tickets (non-transferable)
✅ Gold (seven - 7) | ✅ Silver (three - 3) | ✅ Bronze (one - 1)
Upon payment of your sponsorship, you will receive a dedicated coupon code. During the registration process enter the coupon code for the individuals who should benefit from the free ALL Days delegate pass. Failing to enter the sent discount code and paid participation will not be reimbursed.
Discounts
Discount for member delegate ALL Days; in-person tickets (non-transferable)
✅ Gold: 25% Off | ✅ Silver: 10% Off | ✅ Bronze: 5% Off
Upon completing your sponsorship payment, you will receive a unique coupon code that grants you the specified discount. During the registration process, enter the provided coupon code for individuals from your company who are eligible for the discounted rate. Please note that the discount code cannot be applied after registration is complete, and failure to enter the discount code provided will result in no refund for paid attendance. EPCA reserves the right to cancel registrations for misuse of the sponsor code, such as individuals not affiliated with the sponsoring company using the code.
Onsite presence
Exhibit
✅ Gold and ✅ Silver Sponsors can opt for a standard Space Only Booth or a Meeting Table Booth.
Booth preference must be specified in the sponsorship booking form.
Sponsored booth area (space only)
Space only is available for Gold (±10-12m²) and Silver (7.5-8m²) Sponsors. This dedicated space allows you to place interactive display screens, all your latest publications and promotional literature and more importantly, sit down with delegates.
Floor Plan tba
It is open to all participants, allowing you to be visible as a valued sponsor. You are free to issue personal invitations to meet delegates and maximize the opportunity. You can furnish the space as you see fit, in a way that is eye-catching, fun and promotes your company and cause. EPCA provides the assigned floor space only (mark out).
❗ TIMING & LOGISTICS
Set-up & Dismantling
Set-up:
Saturday 3 - Sunday 4 October 2026
All booths must be completed by 09:00 am on Monday 5 October
Dismantling: Starts on Thursday, 8 October 2026, at 17:00 and must be completed by 20:00.
Booth Equipment & Ordering
You may bring your own roll-up banners and stand equipment or arrange for supplies through Messeservicebau.
Contact: Tel: +
Order Deadline: 15 August 2026
Order: via the Online Shop or contact
If you are using an agency / external booth builder:
To ensure a smooth setup and teardown process, please have any agency or contractor working on your behalf follow the guidelines below:
Book a time slot for (un)loading access
All agencies and contractors must reserve a time slot in advance to access the loading/unloading zones at the InterContinental Berlin. Access will only be granted to teams with a confirmed booking.
Register all crew/personnel for on-site access for build-up and dismantling
Anyone requiring access to the venue during the setup and teardown phases must be pre-registered. Entry will only be permitted with appropriate identification.
Submit access requests and time slot bookings using the following form by 15 August 2026.
Agency & Stand Builder Registration Form
Failure to register or book in advance may result in denied access to the venue.
Technical Plan Submission
Your booth builder must submit a technical plan and details for approval to to be announced by 15 August 2026.
Deliveries
Deliveries for the 609th Annual Meeting will be accepted starting 5 days prior to the event.
Delivery Hours: Monday to Friday, 07:00 AM – 15:00 PM.
Ensure timely coordination of material delivery, set-up, and dismantling and use the provided SHIPPING LABEL.
Additional logistics details are available in the InterContinental Berlin IC Event Service Guide.
❗ NOTE: Branding outside your allocated exhibition space (e.g., foyer and public areas) is not permitted.
Meeting Table Booth in the Logistics Village
Gold and Silver Sponsors have the option to select a Meeting Table Booth instead of the Space-only booth. This exclusive ±9m² area in the Logistics Village includes walling, a table, and seating for up to six individuals. Access to this space requires a valid badge. Upon payment of your sponsorship, you will receive a dedicated coupon code to book your Meeting Table Booth, for further information on Meeting Table Booths contact EPCA at meetings@epca.eu
Meeting Room Rental Priority until 28-Feb-2026
Available to sponsorship categories: ✅ Gold | ✅ Silver | ☑️ Bronze at non-HQ hotel
Gold or Silver sponsors can select one room from the below list before 28 February 2026 at the main hotels, aside from their exhibition booth. EPCA is unable to accommodate combined bookings of the listed meeting rooms. Meeting room rental charges are separate and follow the Meeting Room Rental policy.
The allocation of meeting rooms is based on your sponsorship category, with Gold sponsors receiving first priority, followed by Silver sponsors and then by the number of years you have sponsored the event. Rooms will be allocated on a first-come, first-served basis and preferences should be indicated on the sponsorship booking form. In the event of a tie, the number of delegates in previous years will be used as the deciding factor.
After the deadline of 28 February 2026, the EPCA events team will do its best to accommodate your preferred meeting room location. However, availability is not guaranteed, even at the highest sponsorship level. Room allocation will be subject to remaining capacity, logistical constraints and other event factors.
To maximise your chances of securing your preferred room (in line with EPCA sponsorship criteria), we strongly recommend that you submit your sponsorship booking no later than 28 February 2026.
To explore the meeting rooms, please use the following resources:
https://epca.events/epca60/pages/MR-Overview
Sponsors are responsible for their own details and booking dates. Please verify that your booking request includes both set-up and dismantling days. Ensure that all arrangements (F&B, construction, etc.) are made and coordinated directly with the hotel.
Sponsored Session / Seminar
As a ✅ Gold Knowledge or ✅ Silver Insight Sponsor, you have the opportunity to host a sponsored seminar - a dedicated session to present your insights, showcase your expertise, and contribute meaningfully to the Annual Meeting theme in front of the global EPCA community.
Procedure
Sponsored sessions are fully organized and coordinated by the session host (sponsor) at the scheduled time and allow the company to take advantage of the presence of EPCA Annual Meeting participants.
Sponsorship Levels
Gold Knowledge Sponsor
Silver Insight Sponsor
Duration:
Up to 60 minutes
Up to 45 minutes
Content: Key industry challenges and opportunities (e.g. sustainability, circularity, the European Green Deal, war for talent, etc.) Aligned with the Annual Meeting theme
Benefit: Establish your organization as a leading voice shaping the future of the industry. Share valuable perspectives and reinforce your presence within the EPCA network.
Session Allocation
Sessions will be assigned based on sponsorship level:
Gold Sponsors have priority, followed by Silver Sponsors on a first-come, first-served basis after sponsorship payment and confirmation.
All sessions must be aligned with the Annual Meeting theme. Non-aligned proposals may be excluded.
Key deadlines
Deadline
Requirements
30 June 2026 Submit session title, description, draft agenda, speaker/moderator names, sponsor's coordinator details and executive summary for EPCA Executive Committee to evaluate and approve.
11 August 2026 Share the draft presentation with EPCA for review by the competent lawyer. Notify AV team of any additional requirements.
10 September 2026
All presenters must be registered for the 60th Annual Meeting.
17 September 2026 Submit final presentation (PPT). No major changes will be accepted afterward.
Session Delivery & Access
Sponsors create and moderate their sessions and select speakers and moderators - in line with above.
Access to the sponsored session is restricted to registered delegates (wearing the EPCA Annual Meeting badge).
At the beginning of the session, the sponsor must remind attendees of the importance of competition law compliance and take all reasonable precautions to ensure compliance during the session.
Sessions will be livestreamed on EPCA's YouTube channel and recorded for replay.
Presentations will be made available in PDF format on the website after the event.
Sponsor prepared materials related to the session may be uploaded by EPCA to the event website. These materials will be subject to the above policies and procedures.
Logistics & AV Setup
EPCA provides:
Room for up to 250 participants
Stage with LED screen (presentation in 16:9 format)
Lectern with fixed microphone
Up to 2 headset or 6 handheld microphones
Up to 6 chairs + 3 small tables on stage
30 minutes setup & teardown time before/after your session.
A dedicated team will be on hand throughout the event to assist you with your audiovisual needs. If you have any special additional AV requirements beyond what is listed above (e.g. use of different tools such as sli.do or others), please notify and order from the dedicated AV team by 18 August 2026. It is important to note that any setup must be dismantled within 30 minutes of the end of the allotted session time.
❗ Important information - sponsored seminar policy
EPCA's and the sponsor's competition law compliance guidelines/programs (including Dos and Don'ts) govern the sponsored the session/seminar. This includes and is not limited to, all presentations and speeches, including the Q&A session. In particular, the sponsor commits to take all reasonable measures to ensure compliance with competition rules and in particular to prevent the unlawful exchange of information between competitors, both during the seminar and in the margins of the entire event.
Access to the sponsored session/seminar is for registered delegates only.
Public areas (outside of your allocated space) such as the foyer etc. are not available for branding.
Engagement/Visibility Opportunities
These opportunities are exclusively made available to ✅ Gold Engagement and ✅ Silver Visibility Partners.
Gold Engagement Partner can choose from one of the F&B Networking options or any of the Silver Visibility options:
Breakfast & Coffee Breaks Breakfast & Coffee breaks (Tuesday to Thursday 07:00-10:00 am) are taking place in front of EPCA’s main session room, includes the food & beverages served.
Lanyards (exclusive)
Standing Reception up to 75 minutes (space only, F&B to be organised by the sponsor directly with the hotel):
1x Monday
1x Tuesday
Standing Lunch (Thursday) taking place in front of EPCA’s main session room, includes the food & beverages served.
Pay an additional 10,000 € and get exclusive sponsorship of the opening walking dinner.
F&B sponsors are welcome to bring their own roll-up banners, brochures, napkins and other marketing materials for the entire duration of their chosen F&B sponsorship.
❗ NOTE: Sponsors are responsible for setting up their materials within 30 minutes prior to the start of their sponsored activity and clearing their materials within 30 minutes from the end of the activity. Public areas (outside of your allocated space) such as the foyer etc. are not available for branding!
Silver Visibility Partner can choose one from the following:
Badge Kiosk Branding
Standing Reception up to 45 minutes (space only, F&B to be organised by the sponsor directly with the hotel):
1x Tuesday
1x Wednesday
Other ideas welcome, photo booth…
❗ NOTE: Sponsors must respect deadlines as otherwise service cannot be guaranteed.
Branding
On epca.eu website
www.epca.eu (until the end of calendar year 2026)
For queries or changes contact Silke E: communications@epca.eu
On event page: epca.events/epca60
Available to sponsorship categories: ✅ Gold | ✅ Silver | ✅Bronze
Premium logo placement on EPCA homepage: epca.eu
Available to sponsorship categories: ✅ Gold | ❌ Silver | ❌Bronze
Placement in sponsor's roster
In line with the selected sponsorship category
Placement on the event landing page
Available to sponsorship categories: ✅ Gold | ✅ Silver | ❌Bronze
Prominent placement on event landing page
Available to sponsorship categories: ✅ Gold | ❌ Silver | ❌Bronze
Prominent placement on Program
Available to sponsorship categories: ✅ Gold Knowledge Partners | ✅ Silver Insight Partner | ❌Bronze
SOCIAL MEDIA (June – November)
For queries or changes contact Silke E: communications@epca.eu
LinkedIn posts
Available to sponsorship categories: ✅ Gold: Knowledge Partner (five – 5) – Engagement Partner (three – 3) | ✅ Silver: Insight Partner (three - 3) – Visibility Partner (two – 2) | ✅ Bronze (one - 1)
Each sponsorship package includes LinkedIn posts. Posts will be made using the official EPCA LinkedIn account and include the sponsors text and one small visual element.
Post content can include statements linked to the AM topics, a daily AM theme, a sponsored session announcement, a sponsored booth or lounge announcement, an invitation by a sponsor to the EPCA community to join the AM, or quotes from the previous AM.
Posts are to be prepared by the sponsor in EPCA's tool "StoryChief", EPCA will send an invitation to the contact person of the sponsoring company to prepare the posts. Posts are available for paid sponsors from March to 30 November 2026.
The sponsor is responsible for inserting all details for the LinkedIn Post in line with EPCA's Dos and Don'ts https://epca.eu/dos-donts that you would like to propose for the #EPCA60. This will then be reviewed by EPCA's compliance team (external lawyer) and once approved, it will be published. You can share your publication week preference in the comments section. StoryChief is very intuitive, if you have any questions the chat function on the bottom right and/or StoryChief’s HelpCenter https://help.storychief.io/en/collections/340913-user-workspace-management / https://help.storychief.io/en/articles/4858952-guest-writers will guide you.
EMAIL (June – November)
For queries or changes contact Silke E: communications@epca.eu
Logo positioning in EPCA Quarterly Newsletter
Available to sponsorship categories: ✅ Gold (prime position) | ✅ Silver (roster) | ✅ Bronze (roster)
Example 2023: Q3 Newsletter (Fri, 15 Sep 2023 - sponsors)
Logo placement in AM event email campaigns
Available to sponsorship categories: ✅ Gold (prime position) | ✅ Silver (roster) | ✅ Bronze (roster)
Example:
One (1) E-mail to all registered attendees
between June and November excl. period 21 September to 10 October 2026
Available to sponsorship categories: ✅ Gold | ❌ Silver | ❌ Bronze
❗ DEADLINE: Content to be provided by the sponsor four (4) weeks before the desired mailing date (between June and November excl. period 15 September – 1 October 2026), to be sent by the sponsor for approval.
GOLD Sponsor can propose one (1) emailing. Please insert all details for the email you would like to propose in StoryChief. This will then be reviewed by EPCA's compliance team (external lawyer) and EPCA. Once approved, it will be published accordingly to availability. You can share your publication week preference in the comments section.
EVENT MATERIAL (June – November)
Placement in sponsor's roster
In line with the selected sponsorship category
Use of the official EPCA AM seal
Social Media Card / Banner - I’m attending | Social Media Card / Banner - Plain | Small signature banners
Branded Merchandise
GOLD per item add EUR 2,000 + item cost | SILVER per item add EUR 3,000 + item cost | BRONZE per item add EUR 5,000 + item cost: e.g. mobile headsets, bags, pens, markers, candy, antibacterial hand gel, luggage tags, power bank… Looking for inspiration?
EPCA official supplier: Check out the online ordering tool of Creator Meeting Support or contact Steffen Kalverboer by email steffen@creatormeetingsupport.com or phone +31 (0)10-2763113 mention EPCA60.
EVENT SHOUTOUT
Recognition during Business Sessions (on roster slide). In line with the selected sponsorship category.