EPCA60 - Meeting Room Booking Request Form - EPCA The European Petrochemical Association

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Allocation request for meeting space

Request for one (1) Meeting Space Sold-out

Submitting this form does not confirm or book a meeting room, it is providing us with your preference for ONE (1) meeting space.

One form represents one meeting space preference request.
To request multiple meeting spaces, please submit a separate form for each one (one form = one room preference).
You can fill out and submit the form as many times as needed.

Need help choosing the right Meeting Room?
View details on room sizes, capacities, pricing, and hotel floor plans → click here.

Planning to combine accommodation and a meeting space?
See the Meeting Suites options → click here.

Meeting room Grand Ferdinand Sold-out

Hotel Grand Ferdinand Wien, Schubertring, Vienna, Austria

Meeting Room Allocation request - Hotel Hilton Vienna Park

Converted bedroom up to10 people Sold-out

6 available

Vienna, Austria

Meeting Room Allocation request - InterContinental Vienna

Converted Bedrooms up to 8-10 people Sold-out

5 available

Vienna, Austria

Premium Converted Bedrooms up to 10-12 people Sold-out

1 available

Vienna, Austria

Meeting Room Allocation request - Marriott Hotel Vienna

Meeting Room Allocation request - Ritz-Carlton Vienna

Palais III (63m²) Sold-out

Vienna, Austria

Kleines Palais (18m²) Sold-out

Vienna, Austria

Premium Suite (65 – 67m²) Sold-out

Vienna, Austria

Premium Executive Suite (70-71m²) Sold-out

Vienna, Austria

Meeting Room Allocation request - Palais Coburg

BOARDROOM A Sold-out

Vienna, Austria

MEETING SUITE "Run of House" (XXm²) Sold-out

1 available

Vienna, Austria

Meeting Room Allocation request - Almanac Palais Vienna

Taste (92m²) Sold-out

Vienna, Austria

Meeting suites - Almanac Sold-out

Vienna, Austria

Meeting Room Allocation request - Grand Hotel Vienna

Converted Junior Suites (XXm²) Sold-out

Vienna, Austria

Meeting Room Allocation request - Hotel Imperial

Meeting Room Allocation request - Hotel Am Konzerthaus MGallery

Meeting Room Allocation request - The Hoxton hotel

Meeting Room Allocation request - Motel One Vienna-Staatsoper

Meeting Room Allocation request - The Mandarin Hotel

Freud (65m²) Sold-out

Vienna, Austria

Meeting Room Allocation request - Grand Ferdinand

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Important information

Meeting SPACES Allocation process

EPCA member companies can request one or more meeting rooms at one of the Official EPCA hotels. Upon availability, requests can either be accepted in full, accepted with limitations (for example with a reduced number of rooms or at a different hotel), or rejected. To ensure a fair distribution of meeting rooms, EPCA will review all requests and allocate rooms taking in consideration vrious criteria including the following ones:

Number of consecutive years of participation in the event
Number of registered delegates in previous years
A limit of one meeting room at the ground floor or mezzanine level in each of our main hotels (Hilton Vienna Park, InterContinental Vienna, Marriott Vienna)
Chronological order of submission

Allocation Process: Response Period, Refusal, and Implicit Acceptance

Once the meeting room request has been reviewed, EPCA administration will send a confirmation email, within 14 working days, to the company representative with information on allocated meeting room(s).

After receiving the confirmation email, the company representative has 7 working days to review the allocation and request potential modification to the assigned meeting room(s). If no response is received by email within this time frame, EPCA will consider the meeting room allocation accepted, the meeting room will be considered booked by default (Implicit Acceptance) and will be subject to EPCA's terms and conditions, including any applicable charges for cancellation or no-show. For more information, please click here.

Meeting room preferences All mandatory fields are marked with a *

Type of room *

Meeting Room Booking Duration *

Select your desired booking period. Important rules: All meeting rooms must be booked for a minimum of 3 consecutive days. Access to the room is granted from the morning of the first day of your booking only. Bookings of more than 4 days will be reviewed by EPCA, who will confirm the exact duration afterwards.

1st Hotel Preference *

Please indicate which is your first preference of hotel for your meeting room

Hilton Vienna Park meeting room options *

InterContinental Vienna meeting room options *

Ritz-Carlton Vienna meeting room options *

Grand Hotel Vienna meeting room options *

Almanac Palais Vienna meeting room options *

Palais Coburg meeting room options *

The Mandarin meeting room options *

(Sold out) Marriott Vienna Hotel meeting room options *

(Sold out) Hotel Imperial meeting room options *

(Sold out) Hotel Am Konzerthaus MGallery meeting room options *

(Sold out) The Hoxton meeting room options *

(Sold out) Grand Ferdinand meeting room option *

(Sold out) Motel One meeting room options *

2nd Hotel Preference *

Please indicate which is your second preference of hotel for your meeting room.

Hilton Vienna Park meeting room options *

InterContinental Vienna meeting room options *

Ritz-Carlton Vienna meeting room options *

Almanac Palais Vienna meeting room options *

Grand Hotel Vienna meeting room options *

Palais Coburg meeting room options *

The Mandarin meeting room options *

(Sold out) Hotel Imperial meeting room options *

(Sold out) Marriott Vienna Hotel meeting room options *

(Sold out) Hotel Am Konzerthaus MGallery meeting room options *

(Sold out) The Hoxton meeting room options *

(Sold out) Grand Ferdinand meeting room option *

(Sold out) Motel One meeting room options *

Meeting suite booking duration

1st Meeting Suite Hotel option

The Meeting Suite comprises a bedroom and a separate living area, both divided by a connecting door. These suites can be used for overnight accommodation and as a small private meeting/working space. Meeting Suites are primarily classified as guest rooms, not as official EPCA meeting rooms. Therefore, the Meeting Suite will not be included in EPCA's official meeting room listings, and guest badges will not be provided. Each Meeting Suite has a minimum booking duration, shown in the booking options above.

Ritz Carlton Vienna meeting suite options

Palais Coburg meeting suite option

Almanac Palais Vienna meeting suite options

(Sold out) Marriott Hotel Vienna meeting suite options

(Sold out) Hotel Am Konzerthaus MGallery meeting suite options

(Sold out) Grand Hotel Vienna meeting suite options

2nd Meeting Suite Hotel option *

Ritz Carlton Vienna meeting suite options

Palais Coburg meeting suite option

Almanac Palais Vienna meeting suite option

(Sold out) Marriott Hotel Vienna meeting suite options

(Sold out) Hotel Am Konzerthaus MGallery meeting suite options

(Sold out) Grand Hotel Vienna meeting suite option

Meeting suites booking duration: Marriott Hotel Vienna/Ritz Carlton Vienna/Hotel Am Konzerthaus MGallery /Grand Hotel Vienna/Almanac Palais Vienna/Palais Coburg

I understand that the minimum booking period for the selected meeting suite(s) is from Sunday, 4 October 2026, with check-in starting at 3:00 PM, to Friday, 9 October 2026, with check-out by 12:00 PM.If extra nights are required, please indicate them in the comment field at the end of the form.

Contact information All mandatory fields are marked with a *

Title

First name *

Last name *

Job title *

Email *

Alternate email (which should receive a copy: cc contact, PA, etc.)

Phone *

Mobile Phone

Company information

Company name *

Insert the company name as it should be shown on the website & materials (except for Meeting Suites, as those will not be visible on the website or materials.)

Company Division

Street name *

Street n° *

Post box

Zip code

City *

Country *

VAT - Nr

Please enter a valid tax/VAT number with leading country code (i.e. LU123456789).
For EU countries an automatic VAT validity check (VIES verification) will be performed

No VAT number

Invoice information

Invoicing details same as above company details

Invoice - Company name

Invoice - Street

Invoice - Street n°

Invoice - Post box

Invoice - Zip code

Invoice - City

Invoice - Country

Invoice - VAT #

Enter a valid tax/VAT number with leading country code (i.e. LU123456789)

No VAT number

Meeting Space visibility The list of all allocated meeting rooms will be available both prior to the event on the event website(s) and on-site at the EPCA Information Desks located at each partner hotel. Please indicate your company's visibility preference for inclusion in this list.

Visibility preferences *

Grand Ferdinand confirmed meeting room

I accept the privacy policy *

The organizer and its processor idloom process your data in compliance with European GDPR. The information you have provided is necessary to organize the event you will be attending, to be by the, to obtain analytics about this event and, to ensure satisfactory networking by showing your company name on the list of represented companies, should you agree to be visible on said list. You are entitled to object to these processing operations. idloom shall only process User’s personal data in the European Union, or in third countries after having secured appropriate guaranties with the subcontractor or recipient. They are transferred to the country of the organizer. The organizer will keep your data after the event until the expiry of the legal retention obligations, in particular fiscal and accounting and until the end of the responsibility. You can obtain from the organizer (data protection officer available at meetings@epca.eu / tel: +32 (0)2 741 86 60) the written communication of your data, as well as, where appropriate, portability of the data, rectification, restriction of processing, deletion of data which is inaccurate, incomplete or irrelevant. For further information or to lodge a complaint you may also contact the supervisory authority of the country of your habitual residence.

Terms & Conditions

I accept the Terms & Conditions and the Privacy Policy *

60th Annual Meeting of EPCA - The European Petrochemical Association (EPCA)

I hereby confirm that I have read, understood and will adhere to the stated information related to the Meeting Spaces request *

I accept the Terms & Conditions and the Privacy Policy *

https://epca.events/epca60/pages/meeting-spaces-TC

Registration summary

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Meeting Room Allocation request - Hotel Hilton Vienna Park

Meeting Room Allocation request - InterContinental Vienna

Meeting Room Allocation request - Marriott Hotel Vienna

Meeting Room Allocation request - Ritz-Carlton Vienna

Meeting Room Allocation request - Palais Coburg

Meeting Room Allocation request - Almanac Palais Vienna

Meeting Room Allocation request - Grand Hotel Vienna

Meeting Room Allocation request - Hotel Imperial

Meeting Room Allocation request - Hotel Am Konzerthaus MGallery

Meeting Room Allocation request - The Hoxton hotel

Meeting Room Allocation request - Motel One Vienna-Staatsoper

Meeting Room Allocation request - The Mandarin Hotel

Meeting Room Allocation request - Grand Ferdinand

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