Meeting Rooms and Converted Bedroom Preference Request

We are now handling requests for meeting rooms and converted bedrooms during EPCA's 60^th Annual Meeting (5-8 October 2026, Vienna).

To ensure fair distribution, EPCA will review all requests and allocate rooms based on various criteria, including the following:

Sponsor priority booking closed on 28 February 2026, and requests are now open in two phases for EPCA members.

First: Active members who booked rooms in previous years.
An email containing the booking link was sent on 16 March 2026. If you have not received this email, please email Christel at meetings@epca.eu.
As of 21 May 2026: All other EPCA members

When demand exceeds availability, rooms will be allocated by EPCA based on the following criteria:

Number of consecutive years of participation in the event with sponsorship, or meeting rooms and/or meeting tables in EPCA's official partner hotels
Number of registered delegates in previous years
A limit of one meeting room in the main hotels (Hilton Vienna Park, Marriott and InterContinental)
Chronological order of submission (first come, first served)

🔍 Tip: Ctrl+F (on your keyboard) to open the find box to search for a specific room or name on this page.

Quick links to hotels

Map - Overview:

Hilton Vienna Park

Hilton Vienna Park events & meetings website: www.hilton.com/en/hotels/viehitw-hilton-vienna-park/events
Photos visualizer: https://hilton.visualizer360.com/hilton-vienna-park

Ground floor:

EPCA Desk

EPCA & sponsored sessions

Sponsor Booths

EPCA Lounge

Mezzanine M1:

❗ All meeting rooms on the mezzanine level are available for rental starting Sunday, 4 October 2026.

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Grand Klimt Hall 1-3 and Klimt Ensemble								EPCA Expo Meeting Tables
Park Suite 1	60 m²	8.6/7.0/3.1 m	Yes	60	28	18	€900.00 / gross per day	-
Park Suite 2	60 m²	8.6/7.0/3.1 m	Yes	60	28	18	€900.00 / gross per day	-
Park Suite 3	60 m²	8.6/7.0/3.1 m	Yes	60	28	18	€900.00 / gross per day	-
Park Suite 4	60 m²	8.6/7.0/3.1 m	Yes	60	28	18	€900.00 / gross per day	-
Park Suite 5 & Park Boardroom	92 + 53 m²	8.1/11.3/3.1 m 7.0/7.5/3.1 m	Yes	70 -	32 -	18 12	€1,800.00 / gross per day	DP World (Gold Sponsor)
Park Suite 6	55 m²	7.5/7.3/3.1 m	Yes	40	24	18	€900.00 / gross per day	-
Park Suite 7	114 m²	15/7.6/3.1 m	Yes	100	50	32	€1,800.00 / gross per day	Port of Antwerp-Bruges (Silver Sponsor)
Park Suite 8	114 m²	15/7.6/3.1 m	Yes	100	50	32	€1,800.00 / gross per day	Tepsa (Silver Sponsor)
Park Suite 9-10	114+68 m²	15/12.1/3.1 m	Yes	150	66	32+28	€2,700.00 / gross per day	S&P Global Energy (Gold Sponsor)

1^st and 2^ndFloor - Converted Bedrooms:

❗ All converted bedrooms are available for rental starting Monday, 5 October 2026.

Room	m²	L / W / H	DayL	Round Table	Daily Room Rental Price
Converted Bedroom	25-27m²	upon request	Yes	10	as of €1,500.00 / gross per day

Converted Suites:

Room	m²	L / W / H	DayL	Round Table	Daily Room Rental Price
Converted Suites	35 m²	upon request	Yes	10	as of €2,500.00 / gross per day

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Vienna Marriott Hotel

Vienna Marriott Hotel events & meetings website: www.marriott.com/en-us/hotels/vieat-vienna-marriott-hotel/events/

❗ All meeting rooms are available for rental starting Sunday, 4 October 2026.
This hotel requires a €270 minimum F&B revenue per day per meeting room booked (Monday to Thursday inclusive).

Room	m²	L / W / H	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Ballroom section A	107 m²	7.7/13.9/3.7 m	100	50	32	€2,285.00 / gross per day + Minimum F&B €270 gross/day	ICIS (Silver Sponsor)
Ballroom section B	107 m²	7.7/13.9/3.7 m	100	50	32	€2,285.00 / gross per day + Minimum F&B €270 gross/day	-
Ballroom section C	107 m²	7.7/13.9/3.7 m	100	50	32	€2,285.00 / gross per day + Minimum F&B €270 gross/day	-
Ballroom section D	107 m²	7.7/13.9/3.7 m	100	50	32	€2,285.00 / gross per day + Minimum F&B €270 gross/day	-
Palais Sachen Coburg I	41 m²	9/5.2/2.7 m	20		12	€1,550.00 / gross per day + Minimum F&B €270 gross/day	-
Palais Sachen Coburg II	49 m²	11/4.7/2.7 m	40	20	18	€1,915.00 / gross per day + Minimum F&B €270 gross/day	-
Palais Sachen Coburg III	72 m²	14.8/5.5/2.7 m	80	30	26	€2,290.00 / gross per day + Minimum F&B €270 gross/day	-
Palais Sachen Coburg IV	32 m²	6.8/4.7/2.7 m	20	12	10	€1,060.00 / gross per day + Minimum F&B €270 gross/day	-
Palais Sachen Coburg V	37 m²	7.8/4.7/2.7 m	20	12	10	€1,060.00 / gross per day + Minimum F&B €270 gross/day	-
Palais Sachen Coburg VI	25 m²	5.4/4.7/2.7 m	20	12	10	€1,060.00 / gross per day + Minimum F&B €270 gross/day	-
Business Center Room	17 m²	4.4/3.9/3.6 m	-	-	8	€630.00/ gross per day + Minimum F&B €270 gross/day	-

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InterContinental Vienna

InterContinental Vienna events & meetings website: www.ihg.com/intercontinental/hotels/us/en/vienna/vieha/hoteldetail/meetings-events

Ground Floor:

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Salon Bach	40 m²	7.5/5.3/3 m	Yes	30	18	16	€900.00 / gross per day	-
Salon Beethoven 1	23 m²	3.5/6.5/3 m	Yes	15	6	6	€450.00 / gross per day	-
Salon Beethoven 2	24 m²	3.7/6.5/3 m	Yes	15	6	6	€450.00 / gross per day	-
Salon Chopin	18 m²	4.9/3.7/3 m	No	10	-	6	€450.00 / gross per day	-
Salon Four Seasons & Kaunitz	200 m² 153 m²	10.3/19.5/3.7 m 14.3/10.9/3.8 m	Yes No	-	-	54 -	€1,500.00 / gross per day €900.00 / gross per day	North Sea Port (Silver Sponsor)

❗ All the following meeting rooms : Salon Johann Strauss 1 to 6 are available for rental starting Friday, 2 October 2026.

Mezzanine:

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Salon Johann Strauss 1 (Ballroom 1)	106 m²	14.7/7.3/4.4 m	Yes	120	54	40	€1,500.00 / gross per day	-
Salon Johann Strauss 2 (Ballroom 2)	108 m²	14.7/7.4/4.4 m	Yes	100	54	40	€1,500.00 / gross per day	-
Salon Johann Strauss 3 (Ballroom 3)	108 m²	14.7/7.4/4.4 m	Yes	100	54	40	€1,500.00 / gross per day	-
Salon Johann Strauss 4 (Ballroom 4)	108 m²	14.7/7.4/4.4 m	Yes	100	54	40	€1,500.00 / gross per day	Argus Media (Silver Sponsor)
Salon Johann Strauss 5+6 (Ballroom 5+6)	233 m²	14.7/7.4/2.6 m 13.2/9.5/2.6 m	No Yes	96+126	54+45	40+40	€3,000.00 / gross per day	Chemical Markets Analytics (Gold Sponsor)
Salon Lehar	57 m²	10.3/5.6/2.6 m	Yes	30	30	24	€900.00 / gross per day	-
Salon Schubert	59 m²	10.6/5.6/2.6 m	Yes	50	30	24	€900.00 / gross per day	-
Salon Vivaldi 1	38 m²	7/5.4/2.4 m	No	26	15	12	€450.00 / gross per day	- Chemical Markets Analytics (Gold Sponsor)
Salon Vivaldi 2	40 m²	7.6/5.4/2.4 m	No	26	15	12	€450.00 / gross per day	-

❗ All converted bedrooms are available for rental starting Monday, 5 October 2026.

1^st and 2^ndFloor - Converted Bedrooms:

Room	m²	L / W / H	DayL	Round table	Daily Room Rental Price
Converted Bedroom Classic	__ m²	upon request	Yes	8-10	€990.00 / gross per day
Converted Bedroom Premium	__ m²	upon request	Yes	10-12	€1,090.00 / gross per day

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Hotel Palais Coburg

Hotel Palais Coburg events & meetings website: www.palais-coburg.com/en/meet-celebrate/meeting-rooms

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
High Casemate	116 m²	7/17/9 m	No	150	80	50	€5,940.00 / gross per day	-
Long Casemate	276 m²	6/42/5 m	No	220	150	150	€9,540.00 / gross per day	-
Boardroom A	41.69 m²	upon request	Yes	-	-	18	€1,140.00 / gross per day	-
Winter Garden (Coburg Pavilion)	50m²	6.4/8/4 m	Yes	67	-	50	€3,540.00 / gross per day	-
Idea Room	46 m²	6/8/4m	No	30	24	20	€1,140.00 / gross per day	-
Reflection Room	59 m²	6/8/4m	No	30	24	30	€1,140.00 / gross per day	-
Clementine Lounge	29 m²	4/7/2m	Yes	22	12	10	€900.00 / gross per day	-

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Almanac Palais Vienna

Almanac Palais Vienna events & meetings website: www.almanachotels.com/vienna/meetings-events brochure: ALMC0021_Event-Brochure-Updates_ENG.pdf

Ground floor:

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Atrium	124 m²	13.5/9.5/4.5 m	Yes	80	40	32	€5,000 / gross per day	-

1^st Floor

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Touch	30 m²	6.9/6.8/3.06 m	Yes	25	-	10	€850.00 / gross per day	-
Beat	44 m²	7.5/3.9/3.1 m	Yes	40	16	20	€1,100.00 / gross per day	-
Light	66 m²	9.05/7.1/3.4 m	Yes	56	36	26	€1,500.00 / gross per day	-
Taste	92 m²	16.4/5.5/3.0 m	Yes	55	24	20	€1,500.00 / gross per day	-

2^ndFloor

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price
All Heritage Rooms (Maksimir Park + Nepliget Park + Letna Park +Gallery + Foyer + Library)	319 m²	-	Yes	-	-	-	€6,000 / gross per day
Upon request (Maksimir Park + Nepliget Park + Letna Park)	171 m²	-	Yes	-	-	-	€3,900/ gross per day
Upon request (Gallery + Foyer + Library)	148 m²	-	Yes	-	-	-	€2,400/ gross per day

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The Ritz-Carlton Vienna

The Ritz-Carlton Vienna events & meetings website: https://www.ritzcarlton.com/en/hotels/vierz-the-ritz-carlton-vienna/events/#floorplans

Ground floor:

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Crystal I	160 m²	upon request	No	112	90	24	€4,680.00 / gross per day	-
Crystal II	140 m²	upon request	No	96	75	24	€3,754.00 / gross per day	-
Crystal Ballroom (Crystal I+II combined)	300 m²	24.1/12.3 m	No	240	165	60	€8,236.00 / gross per day	-
Palais I	70 m²	8.1/8 m	Yes	50	24	24	€1,728.00 / gross per day	-
Palais II	68 m²	5.5/12.2 m	Yes	40	24	22	€1,728.00 / gross per day	-
Palais III	63 m²	5.9/10 m	Yes	40	24	22	€1,728.00 / gross per day	-
Boardroom I	53 m²	5.8/8.8 m	Yes	-	-	14	€1,209.00 / gross per day	-
Boardroom II	38 m²	5.9/5.9 m	Yes	-	-	10	€1,209.00 / gross per day	-
Kleines Palais	18 m²	5.9/3.0 m	Yes	-	-	8	€979.00 / gross per day	-

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Hotel Grand Ferdinand

Hotel Grand Ferdinand events & meetings website: Amenities | Grand Ferdinand Vienna

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Extrazimmer	64 m²	upon request	Yes	50	-	25	€1200.00 / gross per day	-

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Hotel Imperial

Hotel Imperial events & meetings website: https://www.marriott.com/en-us/hotels/vieil-hotel-imperial-a-luxury-collection-hotel-vienna/events/

Ground floor:

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Festive Hall	105 m²	H: 5.30 m	Yes	110	63	36	€1,500.00 / gross per day	-
Marble Hall	105 m²	H: 5.30 m	Yes	-	-	36	€1,500.00 / gross per day	-
Ringstrassen Salon	62 m²	H: 5.30 m	Yes	48	30	24	€1,000.00 / gross per day	-
Salon Imperial	66 m²	H: 5.30 m	Yes	48	30	24	€1,000.00 / gross per day	-
Salon Maria Theresia	37 m²	H: 5.30 m	Yes	20	-	12	€700.00 / gross per day	-

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Eurostars Grand Hotel Wien

Grand Hotel Wien events & meetings website: https://en.grandhotelwien.com/meetings-events/

Banquet Floor 4^th:

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Salon 4	24 m²	5.7/4.2/2.99 m	Yes	15	8	10	€650.00 / gross per day	-
Salon 5	38 m²	6.69/5.72/2.99 m	Yes	24	12	14	€650.00 / gross per day	-
Salon 6	40 m²	6.69/5.72/2.99 m	Yes	40	16	14	€650.00 / gross per day	-
Salon 7	34 m²	5.52/6.07/2.99 m	Yes	20	12	12	€650.00 / gross per day	-
Salon 8	49 m²	8.83/5.5/2.99 m	Yes	48	24	20	€650.00 / gross per day	-
Salon 9	66 m²	10.88/6.09/2.99 m	Yes	50	30	20	€1,100.00 / gross per day	-
Salon 10	52 m²	12.15/4.28/2.99 m	Yes	40	20	24	€1,100.00 / gross per day	-

1^st Floor below Lobby (-1):

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Salon 1	32 m²	6/5.26/2.4 m	No	18	12	12	€500.00/ gross per day	-
Salon 2	40 m²	7.5/5.26/2.4 m	No	30	18	16	€500.00 / gross per day	-
Salon 3	43 m²	8/5.26/2.4 m	No	30	18	16	€500.00 / gross per day	-

2^nd Floor below Lobby (-2):

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Ballroom Quadrille	456 m²	24.34/18.77/3.2-6.39 m	No	300	200	60	€6,000.00/ gross per day	-

Converted Suites

Room	m²	L / W / H	DayL	Round table	Daily Room Rental Price
Converted Suites	m²	upon request	Yes	8	as of €1,100.00 / gross per day

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Motel One Wien-Staatsoper

Motel One Wien-Staatsoper events & meetings website: Hotel Wien Staatsoper Motel One Design Hotels zum Top-Preis

Meeting Room: level ground floor

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Opera	37.5 m²	upon request	Yes	-	-	12	€490.00/ gross per day	-

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Hotel Am Konzerthaus MGallery

Hotel Am Konzerthaus MGallery events & meetings website: https://mgallery.accor.com/en/hotels/1276/meetings.html

Meeting Rooms: Several levels across the ground floor and the first floor

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Symphony	51 m²	7.40/6.60/2.70 m	Yes	45	24	-	€900.00 / gross per day	-
Melody	40 m²	6.20/5.70/2.70 m	Yes	40	18	-	€700.00 / gross per day	-
Rhapsody	27 m²	5.9/2.90 m	Yes	-	-	8	€600.00 / gross per day	-

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The Hoxton

The Hoxton events & meetings website: https://thehoxton.com/vienna/meeting-spaces/

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Den	32 m²	upon request	Yes	16	8	12	€1,200.00 / gross per day	-
Library	32 m²	upon request	Yes	16	8	12	€1,200.00 / gross per day	-
Conservatory	54 m²	upon request	Yes	25	10	16	€1,200.00 / gross per day	-

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The Mandarin Hotel

The Mandarin events & meetings website: https://www.mandarinoriental.com/en/vienna/inner-city/meet

Room	m²	L / W / H	DayL	Theatre	CLR	Board	Daily Room Rental Price	Attributed
Klimt I	43 m²	8.2/5/3.5 m	Yes	30	16	12	€2,000.00 / gross per day	-
Klimt II	47 m²	8.5/5/3.5 m	Yes	30	16	12	€2,000.00 / gross per day	-
Klimt III	50 m²	8.9/5/3.5 m	Yes	30	16	12	€2,000.00 / gross per day	-
Freud	65 m²	9.5/6/3.5 m	Yes	42	16	12	€2,000.00 / gross per day	-

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Meeting Rooms and Converted Bedroom Preference Request

Hilton Vienna Park

Ground floor:

Mezzanine M1:

1st and 2nd Floor - Converted Bedrooms:

Converted Suites:

Vienna Marriott Hotel

InterContinental Vienna

Ground Floor:

Mezzanine:

1st and 2ndFloor - Converted Bedrooms:

Hotel Palais Coburg

Almanac Palais Vienna

Ground floor:

1st Floor

2nd Floor

The Ritz-Carlton Vienna

Ground floor:

Hotel Grand Ferdinand

Hotel Imperial

Ground floor:

Eurostars Grand Hotel Wien

Banquet Floor 4th:

1st Floor below Lobby (-1):

2nd Floor below Lobby (-2):

Converted Suites

Motel One Wien-Staatsoper

Hotel Am Konzerthaus MGallery

The Hoxton

The Mandarin Hotel

1^st and 2^ndFloor - Converted Bedrooms:

1^st and 2^ndFloor - Converted Bedrooms:

1^st Floor

2^ndFloor

Banquet Floor 4^th:

1^st Floor below Lobby (-1):

2^nd Floor below Lobby (-2):